Ideas United is a creative studio built on the power of storytelling. Our progressive model allows our team to take an unconventional approach by finding and fostering emerging talent, we have built a global talent network of 3,500 storytellers working alongside over 50 in-house creatives. We shape experiences, rethink conventions, and speak to new audiences across four key categories: students, brands, universities amp; nonprofits, and originals. We focus on producing authentic, story-driven content to create for a better future. We are a group of people working to lift voices and create change for the underrepresented, the emerging and the lifelong storytellers.
We are a team of people with diverse backgrounds, different perspectives, and unique interests. We are committed to creating an inclusive environment where everyone, regardless of race, gender, religion, sexual orientation, age, or disability have equal opportunities to thrive, collaborate and create.
Click here to learn a bit about our team!
OverviewThe Project Operations team fosters and supports all communication, workflow, and processes at iU. We like to think of the Project Operations team as the heart of the organization - the central hub through which all ideas flow. From the first note in a brainstorm to the final delivery out the door, our PMs are guiding the team to success through their organizational and leadership skills. The Project Coordinator supports the overall success of the department through active participation in project organization, reporting, and management of small-scale projects and internal initiatives.What You’ll Be Doing: - Manage New Biz funnel through review of New Project Forms (NPFs), creation of corresponding project boards and folders, and translation of project needs for acquiring Project Manager assignment(s)
- Own data entry of new project information into time tracking/reporting software including labor and expense estimations
- Work alongside the Director of Project Operations to pull weekly, bi-weekly, and/or monthly project performance reports, identifying patterns and providing solutions for finding or maintaining efficiencies
- Audit project boards and folders regularly to ensure consistency and accuracy across book of work
- Assist Project Managers on medium to large-scale projects where needed (delegated portions determined by supervisor and PM)
- Manage internal and small-scale pitches and/or projects using the established PM Process, including but not limited to:
- Creation of timelines, budget estimates, and work breakdown structures
- Assessment and mitigation of risk(s)
- Management of scope execution
- Maintenance of project organization through established platforms
- Collaboration with internal and external stakeholders
- Contribute regularly to department meetings including providing suggestions for process improvement
- Keep Studio goals top of mind and continuously seek opportunities to contribute to those goals when approaching assigned work
- Reports to the Assistant Director of Project Operations or Program Manager with a dotted line to the Director of Project Operations
What We Need from You: - 0-1 year experience in project management or other related fields, preferably within an agency
- Exceptional written and verbal communication skills, particularly in a hybrid work environment
- Skillset in Microsoft Office, Google applications, Zoom, and other forms of digital communication; experience with Monday.com is a plus
If you require reasonable accommodation in interviewing, completing any employment testing, or otherwise participating in this hiring process, please use our application to indicate any specific inquiries. Only requests related to accommodations will be responded to.
iU requires all employees to be fully vaccinated against COVID-19 (this includes eligible boosters). Accordingly, vaccination against COVID-19 will be a condition of employment, unless the employee or prospective employee is entitled to reasonable accommodation under applicable law.
All offers of employment at Ideas United are contingent upon clear results of a background check. Background checks will be conducted on all final candidates.