Ideas United is a creative studio built on the power of storytelling. Our progressive model allows our team to take an unconventional approach by finding and fostering emerging talent, we have built a global talent network of 3,500 storytellers working alongside over 50 in-house creatives. We shape experiences, rethink conventions, and speak to new audiences across four key categories: students, brands, universities amp; nonprofits, and originals. We focus on producing authentic, story-driven content to create for a better future. We are a group of people working to lift voices and create change for the underrepresented, the emerging and the lifelong storytellers.
We are a team of people with diverse backgrounds, different perspectives, and unique interests. We are committed to creating an inclusive environment where everyone, regardless of race, gender, religion, sexual orientation, age, or disability have equal opportunities to thrive, collaborate and create.
Click here to learn a bit about our team!
The Project Operations team fosters and supports all communication, workflow, and processes at iU. We like to think of the Project Operations team as the heart of the organization - the central hub through which all ideas flow. From the first note in a brainstorm to the final delivery out the door, our PMs are guiding the team to success through their organizational and leadership skills.
The Assistant Director of Project Operations will be responsible for guiding the team alongside the Director of Project Operations, managing the day-to-day operations, and supporting long-term growth and development opportunities.What you’ll do:
- Guide direct reports across the full lifecycle of project work, driving optimization and risk mitigation
- Manage day-to-day operations of the Project Operations team
- Ensure all project and pitch work from direct reports is delivered on time and at quality
- Manage the hiring and training of new Project Managers and Project Coordinators
- Assign new projects and pitches to Project Managers based on bandwidth and professional interest
- Determine areas for growth and development for Project Operations team members, including third-party training, and work with the Director of Project Operations to budget and implement
- Work with the Director of Project Operations to determine process improvement points and ensure direct reports are adequately trained on any new or updated processes
- Lead new business ingestion and project development in Monday.com, advocating for increased resources, time, or budget where deemed necessary
- Perform analysis on project and pitch performance, providing solutions and recommendations for efficiency of process and management
- Forecast resourcing and budgetary needs across the project book of work alongside the Director of Project Operations
- Run weekly time reports and work with team leads to ensure all billable time is entered by employees
- Partner with Program Managers to develop bi-weekly reports for project book of work health including burn rates, risk factors, and margin
- Manage projects where necessary including the development and oversight of budgets, timelines, documentation/organization, and tasks
- Reports to the Director of Project Operations
What we'll love about you:
- 4-7 years experience in project management or other related fields, preferably within an agency
- 3-5 years experience in management of direct reports, including hiring, training/development, and performance management
- Exceptional written and verbal communication skills, particularly in a hybrid work environment
- Advanced proficiency in project management process; PMP certification is a plus
- Skillset in Microsoft Office, Google applications, Zoom, and other forms of digital communication; experience with Monday.com is a plus
What you'll love about us:
- Competitive salary
- Health, vision, dental insurance
- Unlimited PTORobust 401k with company-matching
- Flexible working schedule + a remote-friendly environment
- Frequent remote team activities to keep spirits high
- Yearly professional growth + internal educational events
- Dog-friendly office
If you require reasonable accommodation in interviewing, completing any employment testing, or otherwise participating in this hiring process, please use our application to indicate any specific inquiries. Only requests related to accommodations will be responded to.iU requires all employees to be fully vaccinated against COVID-19 (this includes eligible boosters). Accordingly, vaccination against COVID-19 will be a condition of employment, unless the employee or prospective employee is entitled to reasonable accommodation under applicable law. All offers of employment at Ideas United are contingent